Time Management

 

Definition:  The process of organizing and planning how to divide one’s time between specific activities, and thereby allows one to work effectively and efficiently

Tips

 

Consider these suggestions when you are busy and need to be organized and use your time efficiently:

  • Goals – before creating a plan or list, you need to understand what is a priority and what is unimportant
  • Plan – write down a daily plan or list on the tasks you are going to accomplish
  • Delegate– be aware of what you are capable on completing alone, and
  • Focus – avoid trying to multitask by attending to one thing at a time

·         Deadline – create a firm personal deadline a few days before a task really needs to be completed so that you never fall behind

  • Monitor – perform periodic check-ins with yourself to ensure that you stay on schedule

Print and reference the Time Management Matrix (PDF) when determining your priorities and to-dos

 

The key is not in spending time, but in investing it.”– Stephen R. Covey

 

Self-Directed Learning Activities

 

Relevant Readings:

Time Management Matrix

Negotiating Workload PDF

What is Time Management? Work Smarter to Enhance Productivity:  (https://www.mindtools.com/pages/article/newHTE_00.htm)

The Key to Good Time Management: http://www.skillsyouneed.com/ps/time-management.html)

6 Tips to Improve Your Time Management Skills: (http://psychcentral.com/lib/6-tips-to-improve-your-time-management-skills/)

30 Time Management Tips for Work-Life Balance: (http://www.forbes.com/sites/francesbooth/2014/08/28/30-time-management-tips/#39f5bdbb35e8)

How to Effectively: Manage Your Time and Accomplish More: (http://www.discoverbusiness.us/time-management/)

6 Time Management Tips to Increase Productivity and Organizational Skills: http://www.briantracy.com/blog/time-management/6-time-management-tips-to-increase-productivity-organizational-skills/

 

Books:  

·         Allen, D., & Fallows, J. (2015). Getting things done: The art of stress-free productivity. New York: Penguin Group.

·         Tracy, B. (2007). Eat that frog!: 21 great ways to stop procrastinating and get more done in less time. San Francisco: Berrett-Koehler Publishers Inc.

·         Vanderkam, L. (2013). What the most successful people do before breakfast: And two other short guidelines to achieving more at work and home. New York: The Penguin Group.

Podcasts/Videos:

·         6 Time Management Tips to Increase Productivity: https://www.youtube.com/watch?v=3KafgR2WEgY

·         Managing Multiple Roles Using “Getting Things Done”: http://gettingthingsdone.com/2016/04/episode-14-managing-multiple-roles-using-gtd/

·         Time Management for Top Performers: http://stopdoingnothing.com/being-productive/podcast-time-management-for-top-performers/

·         Time Management with Brian Tracey: http://www.bnipodcast.com/2008/02/13/episode-41-time-management-with-brian-tracy/

 

Guided Learning Activities

 

Experiences:

·         When creating your to-do list at the beginning of the day (see planning and organizing resource) try using the Priority Matrix (located in the Planning folder) to help determine which tasks are most important, and in what order they should be accomplished. Use one of the Learning Journals to reflect after practicing the Priority Matrix. Assess what went right and where you could improve, and analyze the overall outcome. For more information: http://www.skillsyouneed.com/ps/time-management.html

·         Start keeping a daily planner/scheduler so that you can dedicate specific blocks of time to important tasks. This planner should include 15-30 minute blocks of time, as well as space for details on the tasks you plan to work on. There is a daily planner template located in the Planning folder of the SDP resources, but fee free to make your own tailored to your specific needs. Use one of the Learning Journals to reflect after using the daily planner. Assess what went right and where you could improve, and analyze the overall outcome

 

Formal Training/Education

 

School and Course Module(s):

·         Northwest College: CO/M 2015 – Leadership Skills

o   This course is designed to educate specified groups in effective leadership skills. It includes discussion and practice in teamwork, communication, critical thinking and problem solving, planning, conflict management, and social responsibility.

·         Northwest College: MGT 2100 - Principles of Management

o   Covers objectives, planning, organization of resources, human relations, coping with change and conflict, and controlling as management responsibilities. Includes appropriate behavioral and management science applications to the management process.

·         Casper College: Principles of Management - MGT 2100

o   Analyzes objectives, policies, organizational structure, material and human resource utilization, human relations, planning, innovating, and controlling as management responsibilities. Students also study and discuss current activities in specific areas of business and industry.

·         Eastern Wyoming College: MGT 1000 Introduction to Supervision

o   This course seeks to develop an understanding and appreciation of the basic concepts of supervision, to include planning, organizing, human resources management, directing, and controlling. Topics covered also include motivation, delegation, leadership, communications, team-building, total quality management, and discipline.